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Getting Your Library Card at Strasbourg University: What You Need to Know
Whether you are a new student, a researcher, or an external visitor, accessing the vast collections of Strasbourg University libraries requires a library card. This guide explains the entire process, from eligibility to activation, so you can start borrowing books and using study spaces without delay.
Who Can Get a Library Card?
Strasbourg University’s library network (Service Commun de la Documentation) offers cards to different user categories. Each group has specific requirements and privileges.
Students and Staff of Strasbourg University
If you are enrolled in a program or employed by the university, you automatically qualify for a free library card. Your university ID card often doubles as a library card once activated.
External Users and Alumni
Non-university members, including alumni, residents of Strasbourg, and researchers from other institutions, can also obtain a card. Fees may apply, and you will need to provide proof of identity and address.
Step-by-Step Process to Get Your Library Card
Follow these steps to obtain your card quickly and avoid common mistakes.
Step 1: Determine Your User Category
Identify whether you are a student, staff, alumnus, or external visitor. This determines the documents required and any fees.
Step 2: Gather Required Documents
Prepare the following documents before visiting the library:
- For students/staff: Valid university ID or enrollment certificate, plus a photo ID (passport or national ID card).
- For external users: Photo ID, proof of residence (utility bill or rental agreement), and a passport-sized photo.
- For researchers: A letter of introduction from your home institution or research director may be required.
Step 3: Register Online (Optional but Recommended)
Many libraries allow pre-registration through the university’s library portal. Visit the Strasbourg University Libraries website and look for “Inscription” or “Register.” Fill out the form and upload required documents. This saves time at the counter.
Step 4: Visit the Library in Person
Bring your documents to the main library (Bibliothèque nationale et universitaire – BNU) or the specific faculty library where you wish to borrow. Library staff will verify your information, take your photo (if not provided), and issue the card. The process usually takes 10-15 minutes.
Step 5: Activate Your Card
Once issued, your card is activated immediately for borrowing and access. However, some online services (like renewals or reservations) may require you to set up a PIN at the circulation desk.
Fees and Validity Period
Check the table below for typical fees and durations. Always confirm with the specific library as policies may vary.
| User Category | Fee | Validity |
|---|---|---|
| Students (enrolled) | Free | Duration of studies |
| University staff | Free | Duration of employment |
| Alumni | €15–€30 per year | 1 year, renewable |
| External adults | €30–€50 per year | 1 year, renewable |
| External students (other universities) | Free or reduced fee with inter-university agreement | Varies |
Where to Get Your Library Card?
Strasbourg University has multiple library locations. The main library is the Bibliothèque nationale et universitaire (BNU), but many faculties have their own libraries. You can get a card at any of these service points, but it is best to go to the library where you plan to borrow most frequently.
Main Libraries
- BNU – 6 Place de la République, Strasbourg. Open Monday to Saturday.
- Bibliothèque des Sciences – For science and technology students.
- Bibliothèque des Arts – For arts and humanities.
- Bibliothèque de Droit – For law and political science.
Check the official library page for hours and specific faculty libraries.
Common Mistakes to Avoid When Getting Your Card
- Bringing incomplete documents: Forgetting proof of address or a photo can delay the process. Check the list before you go.
- Going during peak hours: The first week of the semester is extremely busy. If possible, register before the term starts.
- Assuming your student ID works automatically: Some faculties require a separate activation. Always ask at the circulation desk.
- Not setting up a PIN: Without a PIN, you cannot renew books online or place holds.
Frequently Asked Questions About Strasbourg University Library Cards
Can I use my library card at all Strasbourg University libraries?
Yes, the card is valid across all university libraries, but some specialized collections may have separate access rules. Always check with the specific library.
How long does it take to get a library card?
If you have all documents, the process takes about 10–15 minutes at the counter. Online pre-registration can reduce waiting time.
What if I lose my library card?
Report the loss immediately to the library where you registered. A replacement card costs around €5–€10. You may be able to use a digital version on your phone temporarily.
Can external users borrow books?
Yes, external users with a paid card can borrow up to 5–10 books depending on the library. Some rare or reference materials are for on-site use only.
Do I need a library card to enter the library?
In most cases, yes. The BNU and other main libraries require a card or a valid ID for entry. Study rooms may be accessible without a card during open hours, but borrowing requires a card.
Can I renew my card online?
Yes, for external users, renewal can often be done online by logging into your library account and paying the fee. Students and staff cards are automatically renewed with enrollment or employment.
Practical Checklist for a Smooth Library Card Application
Before heading to the library, ensure you have completed these steps:
- Check your user category and any fees
- Gather original documents: ID, proof of address, enrollment certificate (if applicable), photo
- Pre-register online if possible
- Note the library’s opening hours and choose a less busy time
- Bring a method of payment if fees are required (credit card, cash, or check)
Maximizing Your Library Membership
Once you have your card, explore the full range of services: borrow up to 20 books (for students), access digital resources, use interlibrary loan, book group study rooms, and attend workshops. Activate your online account to manage loans and renewals remotely. For researchers, the BNU offers specialized databases and rare collections. Make the most of your membership by familiarizing yourself with the library’s website and asking staff for guidance.
Getting a library card at Strasbourg University is straightforward when you follow the correct steps. Whether you are a student, staff, or external visitor, the libraries offer invaluable resources for study and research. Start your application today and unlock a world of knowledge.
Can I get a library card if I’m not a student or staff but just live in Strasbourg?
Yes, external users including residents of Strasbourg can obtain a card. You’ll need to provide a photo ID, proof of residence (like a utility bill), and a passport-sized photo. A small fee may apply.
Great guide! One thing I’d add is that the online pre-registration really does speed things up. I did it and was in and out in under 10 minutes.
Thanks for the tip! Yes, pre-registering online is highly recommended to save time at the counter. Glad it worked well for you.
I’m a visiting researcher from another university. Do I need a letter of introduction, or is a valid ID from my home institution enough?
A letter of introduction from your home institution or research director is typically required. Check with the specific library beforehand to confirm, as policies can vary slightly between faculty libraries.
Does the library card from the main BNU also work at the faculty libraries, or do I need separate cards?
The card issued at the BNU or any faculty library is valid across the entire Strasbourg University library network, so you only need one card. However, some specialized libraries may have their own access rules, so it’s best to confirm at the circulation desk.