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Requesting Your Academic Transcript from University of Montpellier
If you need a transcript from the University of Montpellier—whether for further studies, a job application, or visa requirements—the process is straightforward but requires attention to detail. This guide covers everything from online requests to in-person pickup, including fees, processing times, and common pitfalls.
Who Can Request a Transcript?
Both current students and alumni can request official transcripts. The university provides two main types: Relevé de notes (grade report) and Diplôme et Supplément au Diplôme (degree certificate with transcript). Ensure you know which one you need before applying.
Methods to Obtain Your Transcript
1. Online Request via E-Services
The fastest method is through the Espace Numérique de Travail (ENT) portal. Current students log in with their credentials, navigate to “Scolarité” or “Mes documents,” and select “Relevé de notes.” Alumni can use the Alumni Portal or contact their former faculty directly.
- For current students: Go to ENT → Scolarité → Relevé de notes → Download PDF (free).
- For alumni: Log in to the alumni account or email your faculty’s scolarité service.
2. Email Request to Your Faculty
If online access is unavailable, send a request to the Service de Scolarité of your faculty. Include your full name, student ID (if known), dates of attendance, program name, and the type of transcript needed. Attach a copy of your ID. Expect a reply within 5–10 business days.
3. In-Person Request at the Registrar’s Office
Visit the Bureau de la Scolarité Centrale on the main campus (Route de Mende, Montpellier). Bring a valid ID, proof of enrollment or diploma, and payment if applicable. Some faculties accept walk-ins; others require an appointment.
Required Documents
- Valid ID: Passport, national ID card, or residence permit.
- Student number (if available).
- Proof of enrollment or diploma (for alumni).
- Completed request form (available on the university website).
- Payment receipt (if fees apply).
Fees and Processing Times
| Document Type | Cost | Processing Time |
|---|---|---|
| Relevé de notes (online, current student) | Free | Instant download |
| Relevé de notes (paper, alumni) | €15 | 5–10 business days |
| Diplôme et Supplément | €30 | 2–4 weeks |
| Certified copy (attestation) | €10 | 3–5 business days |
Note: Fees are subject to change. Always check the official website for the latest rates.
Tips to Avoid Delays
- Double-check your name spelling and dates on the request.
- Use the exact email address associated with your student record.
- If emailing, include “Transcript Request” in the subject line.
- Pay fees via the university’s online payment system; keep the receipt.
- If you studied before 2000, contact the Archives department as records may be stored differently.
What If You Need an English Translation?
The University of Montpellier primarily issues transcripts in French. For international use, you may need a certified translation. The university does not provide translations, but you can use a sworn translator (traducteur assermenté) listed on the Cour d’Appel de Montpellier website. Alternatively, some employers accept notarized translations from a professional service.
Common Mistakes and How to Avoid Them
- Requesting the wrong document: A “relevé de notes” is a grade report, not a diploma. For degree verification, request the “Diplôme et Supplément.”
- Missing ID copy: Always attach a clear scan of your ID.
- Ignoring faculty differences: Each faculty (e.g., Sciences, Medicine, Law) may have separate procedures. Check your faculty’s website first.
- Not checking spam folder: University emails sometimes land in spam. Check regularly after submitting a request.
Frequently Asked Questions
Can I get a transcript if I graduated many years ago?
Yes. The university keeps archives indefinitely. Contact the archives department or your former faculty. Processing may take longer for older records.
Is there an official online portal for transcript requests?
Yes, current students use the ENT portal. Alumni can use the Alumni Portal or email their faculty. Some faculties have a dedicated online form.
How do I get a transcript in English?
The university issues transcripts only in French. For an English version, you must use a certified translator. Some employers accept a notarized translation.
What is the difference between Relevé de notes and Supplément au Diplôme?
The Relevé de notes lists grades per semester. The Supplément au Diplôme is a detailed description of your degree, including credits, grading system, and competencies, following the Europass format.
Can someone else pick up my transcript?
Yes, if you provide a signed authorization letter and a copy of your ID. The person must bring their own ID as well.
How long does it take to receive a transcript by mail?
If you request a paper transcript to be mailed, allow 2–3 weeks for delivery within France, and up to 4 weeks internationally. Use registered mail for tracking.
Next Steps After Receiving Your Transcript
Once you have your transcript, verify all information is correct. For job applications or further studies, you may need to have it apostilled or notarized if required by the receiving institution. Keep a digital copy for your records. If you need multiple copies, request them at once to save on fees.
Getting a transcript from the University of Montpellier is a manageable process when you know the right steps. Start early, use the correct channel, and double-check your documents. Good luck!
Photo by anastasiia mazurok on Unsplash
I studied at the University of Montpellier in the late 1990s. The article mentions contacting the Archives department for records before 2000. Do you have any specific contact details or procedures for that?
Great question! For records before 2000, you should contact the Archives départementales de l’Hérault or the university’s own archives service. Start by emailing archives@umontpellier.fr with your full name, dates of attendance, and program. They may require a formal request and additional proof of identity. Processing can take longer, so plan ahead.
Thanks for the clear breakdown of fees. I need a Diplôme et Supplément for a job application. Can I request both the diploma and the transcript at the same time through the alumni portal?
Yes, you can request both simultaneously through the alumni portal or by emailing your faculty’s scolarité service. Specify that you need the Diplôme et Supplément au Diplôme. The fee is €30, and processing takes 2–4 weeks. Make sure to include all required documents and payment receipt in one request.
The online download for current students is free and instant—that’s great! But I’m an alumnus and can’t log into the ENT anymore. Is the alumni portal the same as the ENT?
The alumni portal is separate from the ENT. You can access it via the university’s website under ‘Anciens étudiants.’ If you don’t have an account, you may need to register using your former student email or contact the scolarité service of your faculty to reactivate access. Alternatively, you can request by email or in person.