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How to Request Your Academic Transcript from Sapienza University
Getting a transcript from Sapienza University is essential when applying for further studies, jobs, or visa processes. Whether you are a current student or an alumnus, the process is straightforward if you know the correct procedure and documentation. This guide covers everything from online requests to in-person visits, including fees, processing times, and common pitfalls to avoid.
What Is a Sapienza Transcript and Why Do You Need It?
A transcript of records (also called a certificato di carriera or diploma supplement) is an official document listing all courses, grades, credits, and your final degree (if applicable). It is often required for:
- Master’s or PhD applications abroad
- Job applications, especially in international organizations
- Professional licensing or certification
- Visa or immigration processes
- Credit transfer to another university
Step-by-Step Guide to Get a Transcript from Sapienza
1. Determine Your Status: Current Student vs. Alumnus
The process differs slightly depending on whether you are currently enrolled or have already graduated. Current students can often download unofficial transcripts from the Infostud portal, while alumni must request official copies through the Segreteria Studenti (Student Secretariat) or the CED (Centro Elaborazione Dati).
2. Access the Online Portal (Infostud)
If you are a current student, log in to the Infostud portal with your Sapienza credentials. Navigate to “Carriera” and then “Certificati.” You can generate a self-certification (autocertificazione) which is valid for most purposes within Italy. For an official transcript in English, you may need to request a bilingual certificate.
3. Request an Official Transcript via Segreteria Studenti
For an official transcript (with stamp and signature), you must submit a request to your faculty’s Student Secretariat. There are three ways:
- Online: Use the ticket system (prenotazione online) on the Sapienza website. Select your faculty and choose “Rilascio certificati.” You will receive a PDF via email or a physical copy by mail.
- In Person: Visit the Segreteria Studenti during opening hours. Bring a valid ID and the request form (available online).
- By Email/PEC: Send a signed request to the certified email (PEC) of your faculty. Include your personal details and the type of transcript needed.
4. Pay the Required Fees
As of 2025, the cost for an official transcript is typically €16.00 (imposta di bollo + administrative fee). Payment can be made online via PagoPA, credit card, or at a bank. Keep the receipt as proof.
5. Specify Language and Format
If you need the transcript in English, request a certificato di carriera in lingua inglese or a Diploma Supplement (for graduates). The Diploma Supplement is issued automatically upon graduation, but you can request an additional copy. For non-EU purposes, you may also need an apostille or legalization—check with the receiving institution.
6. Processing Time
Online requests are usually processed within 5-10 working days. In-person requests may be issued immediately or within a few days. During peak periods (e.g., graduation season), allow extra time.
Common Mistakes to Avoid When Requesting Your Transcript
- Not checking your faculty’s specific procedure: Each faculty may have slight variations; always check the official website for your department.
- Requesting the wrong type of transcript: A self-certification is not always accepted abroad; verify if an official stamped copy is required.
- Forgetting to pay the fee: Without payment, your request will not be processed.
- Using an outdated form: Download the latest request form from the Sapienza site.
- Ignoring language requirements: Some institutions require a certified translation; check in advance.
How to Get a Transcript from Sapienza as an Alumnus
If you graduated years ago, your records are stored in the CED. You can request your transcript by sending an email to ced@uniroma1.it or using the online form on the Alumnus Portal. You will need to provide your matricola (student ID number) and a copy of your ID. The cost and processing time are similar to current students.
Comparison: Online vs. In-Person Request
| Method | Pros | Cons |
|---|---|---|
| Online (Infostud self-certification) | Free, instant, accessible 24/7 | Not always accepted as official; only in Italian |
| Online (ticket system) | Convenient, no travel, PDF delivery | Requires payment, 5-10 days processing |
| In person | Immediate issuance, personal assistance | Limited hours, may require appointment |
| Email/PEC | Good for alumni abroad | Slower, need to attach documents |
Frequently Asked Questions
Can I get a transcript from Sapienza online?
Yes, current students can generate a self-certification via Infostud. For an official transcript, you can request it through the online ticket system or email.
How long does it take to get a transcript from Sapienza?
Self-certifications are immediate. Official transcripts take 5-10 working days for online requests, and in-person requests may be same-day.
Is the Sapienza transcript free?
Self-certifications are free. Official transcripts cost around €16.00.
Can I get a transcript in English?
Yes, you can request a bilingual transcript (Italian/English) or a Diploma Supplement in English. Specify this in your request.
What documents do I need to request a transcript?
A valid ID, your student ID number (matricola), and the completed request form. For online requests, you may need to upload a copy of your ID.
Can an alumnus request a transcript?
Yes, alumni can request transcripts from the CED via email or the Alumnus Portal.
Final Checklist for a Smooth Transcript Request
- Identify your faculty and its specific procedure.
- Prepare your matricola and ID.
- Decide on language (Italian, English, or bilingual).
- Pay the fee and keep the receipt.
- Submit the request via the correct channel.
- Follow up if you don’t receive it within the stated time.
By following these steps, you can obtain your Sapienza transcript efficiently and avoid unnecessary delays. Whether you need it for academic or professional purposes, having the right document in hand will keep your plans on track.
I’m an alumnus who graduated five years ago. Do I still use the Infostud portal to request a transcript, or do I need to contact a different office?
Great question! Alumni typically cannot use Infostud for official transcripts. Instead, you should contact your faculty’s Segreteria Studenti directly. You can submit a request online via their ticket system or by email/PEC. Be prepared to provide your student ID number and graduation year.