Table des matières:
Why You Need a UB Student ID Card
Your University of Barcelona student ID card is more than just proof of enrollment. It grants access to libraries, sports facilities, discounts on transport and cultural events, and serves as a campus pass. Whether you are a new undergraduate, a master’s student, or an international exchange participant, obtaining this card is a priority after enrollment.
Who Is Eligible?
All officially enrolled students at the University of Barcelona can apply. This includes:
- Degree students (bachelor’s, master’s, PhD)
- Exchange students (Erasmus+, bilateral agreements)
- Continuing education students enrolled in official programs
If you are taking a non-degree course or a short summer program, check with your faculty if a student ID is issued.
Step-by-Step Process to Obtain Your UB Student ID
Step 1: Complete Your Enrollment
You must first be fully enrolled for the academic year. Enrollment is done online via the Secretaria Virtual (Virtual Secretary) on the UB website. After enrollment, your personal data is sent to the card production system. This usually takes 24–48 hours.
Step 2: Take a Digital Photo (If Required)
Some faculties require you to upload a passport-style photo during the online enrollment process. Others will take your photo when you collect the card. Check your faculty’s instructions. If you need to upload, use a recent, plain background photo with no glasses or accessories.
Step 3: Pay the Card Fee
The student ID card costs approximately €10–€15 (exact amount may vary by faculty). Payment is usually made online via the Secretaria Virtual or at a bank. Keep the receipt as proof.
Step 4: Collect Your Card
Once enrollment is confirmed and payment is processed, you can collect your card at your faculty’s Secretaria d’Estudiants (Student Office) or at the Central Student Office (Oficina Central d’Estudiants) on the main campus. Bring your passport or national ID, enrollment confirmation, and payment receipt. Some faculties mail the card to your registered address, but most require in-person pickup.
Required Documents Checklist
- Valid passport or national identity card
- Enrollment confirmation (print or digital)
- Proof of payment for the card fee
- Passport-size photo (if not uploaded online)
Where to Collect Your Card
Collection points depend on your faculty. Here are common locations:
| Faculty | Collection Office |
|---|---|
| Faculty of Economics and Business | Secretaria d’Estudiants, Diagonal Campus |
| Faculty of Law | Secretaria d’Estudiants, Plaça Universitat |
| Faculty of Medicine and Health Sciences | Secretaria d’Estudiants, Hospital Clínic Campus |
| Central Student Office | Gran Via de les Corts Catalanes, 585 |
Check your faculty website for exact hours and any appointment system.
For International Students: Special Considerations
Exchange and international students follow the same process, but note:
- Your NIE (Número de Identidad de Extranjero) or passport number is used.
- If you haven’t received your NIE yet, your passport is sufficient.
- Cards are typically ready within 2 weeks after enrollment. Plan accordingly if you need it for immediate access.
- The card is valid for your entire exchange period, usually one academic year.
How to Activate and Use Your Card
Once you have the physical card, it may need activation for certain services:
- Library access: Present your card at the library desk to register in the system.
- Sports facilities: Register at the Servei d’Esports (Sports Service) with your card.
- Public transport discount: The card itself may not be a transport pass; you need to apply for a T-Jove or T-Universitat card at a transport office, using your student ID as proof.
- University discounts: Show your card at participating shops, museums, and cultural venues.
Common Problems and How to Solve Them
Card Not Ready When Expected
Wait at least one week after enrollment. If still not ready, contact your faculty’s student office. Sometimes there is a delay in data transfer.
Lost or Stolen Card
Report it immediately to the student office and request a replacement. A fee (around €10) will apply. You will need to provide a police report if stolen.
Name or Photo Errors
If your name is misspelled or the photo is incorrect, visit the student office with your passport. They will correct the data and issue a new card, possibly with a small fee.
Frequently Asked Questions
How long does it take to get the UB student card?
Usually 1–2 weeks after enrollment, but it can vary by faculty. Exchange students may experience longer delays.
Can I get a digital student ID?
Currently, UB does not issue a purely digital ID. The physical card is required for most services. However, you can download an enrollment certificate from the Secretaria Virtual as temporary proof.
Is the card valid for the whole degree?
Yes, the card is valid for the duration of your studies. However, you may need to renew it annually by validating your enrollment. A new sticker or updated card may be issued each year.
What if I am a distance learning student?
Distance learners can request the card by mail. Contact the Central Student Office to arrange delivery. You may need to pay shipping costs.
Can I use the card to enter all UB buildings?
Most buildings require the card for access, especially after hours. Some faculties have additional security, so carry it always.
Do I need a student ID for exams?
Yes, you must present your student ID or passport at exams. If you don’t have the card yet, bring your enrollment certificate and passport.
Final Checklist for a Smooth Process
- Enroll in your program and wait 24–48 hours for data sync.
- Check if a photo upload is required; prepare a compliant photo.
- Pay the card fee online and save the receipt.
- Visit your faculty’s student office with required documents.
- Collect your card and activate it for libraries and other services.
- Apply for transport discounts separately if needed.
Getting your University of Barcelona student ID card is straightforward if you follow these steps. Keep your card safe, and enjoy all the benefits it offers during your time at UB.
Photo by Egor Myznik on Unsplash
I’m an Erasmus student starting this fall. Do I need to wait until I have my NIE before applying for the student ID, or can I use my passport?
You can use your passport during the application process. The University of Barcelona accepts your passport number if you haven’t received your NIE yet. Just make sure to bring the same document when you collect the card.