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Your Checklist for Strasbourg University Application Documents
Applying to the University of Strasbourg (Université de Strasbourg) requires careful preparation of several documents. Whether you are a French or international student, the required paperwork varies by program level and nationality. This guide provides a comprehensive list of what documents are needed for Strasbourg University application, along with practical advice to ensure your application is complete and error-free.
Why Getting the Documents Right Matters
Missing or incorrect documents are the most common reasons for application rejection or delays. Strasbourg University receives thousands of applications each year, and incomplete files are often not reviewed. Knowing exactly what documents are needed for Strasbourg University application will save you time and stress.
General Documents Required for All Applicants
Regardless of your program, you will need to provide certain standard documents. These form the core of your application file.
- Completed application form – Usually submitted online via the Études en France or e-Candidat platform.
- Valid passport or national ID card – A clear copy of your identification document.
- Passport-sized photos – Recent, with a plain background, as per official specifications.
- CV (Curriculum Vitae) – Updated, detailing your education, work experience, and skills.
- Motivation letter – Tailored to your chosen program, explaining why you want to study at Strasbourg.
- Proof of language proficiency – French (DELF/DALF) or English (TOEFL/IELTS) depending on program language.
Documents for Undergraduate (Licence) Applications
Undergraduate applicants need to provide evidence of secondary education completion and academic transcripts.
For French Baccalaureate Holders
- Baccalaureate diploma or certificate of success.
- Transcripts from the last two years of secondary school.
For International Students
- High school diploma equivalent to the French baccalaureate.
- Official translation of all documents into French.
- If applying through Campus France: the attestation de pré-inscription.
Documents for Master’s and PhD Applications
Graduate programs require more detailed academic records and research proposals.
Master’s Applications
- Bachelor’s degree (Licence) diploma and transcripts.
- Detailed academic transcripts for all years of university study.
- Two letters of recommendation from professors or employers.
- Research proposal (for research-oriented master’s).
- Proof of professional experience, if applicable.
PhD Applications
- Master’s degree diploma and transcripts.
- Detailed research proposal aligned with a potential supervisor’s expertise.
- Curriculum vitae including publications, if any.
- Letters of recommendation from academic referees.
- Confirmation of supervision from a Strasbourg University faculty member.
Additional Documents for International Students
Non-EU/EEA students face extra requirements. Here is what documents are needed for Strasbourg University application if you are from outside the European Union.
- Student visa – Apply after receiving your acceptance letter.
- Proof of financial resources – Bank statements or scholarship award letter showing at least €615 per month.
- Health insurance – Proof of coverage valid in France.
- Accommodation proof – Rental agreement or university housing certificate.
- Official translations – All documents not in French must be translated by a certified translator.
Program-Specific Documents
Certain programs require additional materials. Always check the specific program page on the university website.
Art and Design Programs
- Portfolio of recent work.
- Statement of artistic intent.
Engineering and Science Programs
- List of relevant laboratory experience.
- GRE or other standardized test scores (if required).
Medicine and Health Programs
- Competitive entrance exam results (e.g., PASS or LAS).
- Proof of vaccination and health check.
How to Submit Your Documents
Strasbourg University uses different platforms depending on your situation.
| Applicant Type | Platform |
|---|---|
| French baccalaureate holders | Parcoursup |
| EU/EEA students (except French) | e-Candidat |
| Non-EU/EEA students | Études en France (Campus France) |
| Exchange students (Erasmus+) | Online application via international office |
All documents should be scanned in color, in PDF format, and named clearly (e.g., “Passport_LastName_FirstName.pdf”).
Common Mistakes to Avoid When Preparing Your Application
Based on university feedback, here are frequent errors that can derail your application.
- Submitting untranslated documents – Always provide certified French translations for non-French documents.
- Ignoring specific requirements – Each program may ask for unique documents; read the details carefully.
- Using unprofessional email addresses – Create a simple email with your name.
- Missing deadlines – Mark all dates on your calendar; late submissions are not accepted.
- Forgetting to sign forms – Some documents require handwritten signatures.
Practical Checklist: What Documents Are Needed for Strasbourg University Application
Use this checklist to ensure you have everything ready before submitting.
- [ ] Completed application form
- [ ] Valid passport or ID
- [ ] Passport photos (2-4)
- [ ] CV and motivation letter
- [ ] Language proficiency certificates
- [ ] Diplomas and transcripts (translated)
- [ ] Letters of recommendation (if required)
- [ ] Research proposal (for master’s/PhD)
- [ ] Proof of financial resources
- [ ] Health insurance proof
- [ ] Visa (if non-EU)
Frequently Asked Questions
1. Can I submit documents in English?
For programs taught in English, some documents may be accepted in English, but official translations into French are strongly recommended for administrative processes.
2. Do I need to notarize my documents?
Notarization is not required for most applications, but certified translations by a sworn translator are mandatory for non-French documents.
3. What is the application fee?
There is no application fee for most programs at Strasbourg University, except for certain professional degrees or if you use Campus France services (around €100-200).
4. How long does it take to process an application?
Processing times vary, but typically 4-8 weeks after the deadline. Check the specific program timeline.
5. Can I apply to multiple programs?
Yes, you can apply to multiple programs, but you must submit a separate application and set of documents for each.
6. What if I lose my original diploma?
Request a certified copy from your institution. If impossible, provide a sworn affidavit explaining the situation.
Final Recommendations for a Smooth Application
Start gathering documents at least three months before the deadline. Double-check each requirement on the official Strasbourg University website. If you are unsure about what documents are needed for Strasbourg University application, contact the admissions office directly. A well-prepared application increases your chances of acceptance and reduces stress. Good luck with your application to Université de Strasbourg!
The article mentions a motivation letter. Is there a specific format or length required for Strasbourg University?
There is no strict format, but typically a motivation letter should be one page (300-500 words). Tailor it to the specific program, explaining why you chose Strasbourg and how your background fits. Check your program’s application page for any special instructions.
I’m an international student from India. Do I need to get my documents translated by a certified translator, or can I do it myself?
Official translations must be done by a certified translator. Self-translated documents are not accepted. You can find a list of approved translators through the French consulate or embassy in your country.
Thank you for this clear checklist! I noticed that PhD applicants need a confirmation of supervision. How do I obtain that before applying?
You need to contact a potential supervisor at Strasbourg University whose research aligns with your proposal. After discussing your project, if they agree to supervise you, they will provide a written confirmation. It’s best to start this process well in advance of the application deadline.